People and where they work
| Term | Meaning |
|---|---|
| Admin | A person who helps the owner run the company account in the portal. An admin can do the same tasks as the owner in the portal. |
| Employee | A person who works for the company and uses the employee app to clock in and clock out. |
| Employee app | The web app where employees clock in and clock out and see their records. It opens in the phone's browser. |
| Invitation | An email that an admin sends to an employee. When the employee accepts it, the employee gets access to the employee app. The link works for 7 days. |
| Member | The role that an employee has in a company. You may see it on the screen where you choose a company. It does not change what the employee can do in the app. |
| Owner | The person who registered the company. The owner has all the rights of an admin. |
| Portal | The website where owners and admins set up the company, manage employees and review attendance. |
| Role | A set of tasks that a person is allowed to do. In Absensi-Q the roles are Owner, Admin and Member. |
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Company setup
| Term | Meaning |
|---|---|
| Department | A team or part of the company, such as Kitchen or Finance. |
| Geofence | An invisible boundary drawn on a map around a workplace. The app checks whether the phone is inside it when an employee clocks in or out. |
| Hierarchy | A chart that shows which job position reports to which. |
| Job position | A seat in a department. It joins a department with a job title, and it can report to another position. |
| Job title | The name of a job, such as Cashier or Manager. |
| Location | A place where employees work, such as an office or a shop. Every employee is assigned to one location. |
| Time zone | The local time of a place, such as WIB, WITA or WIT in Indonesia. Late and early times are worked out in the time zone of the work location. |
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Attendance
| Term | Meaning |
|---|---|
| Attendance location | The rule for where an employee may clock in and out: Fixed, Flexible, or Inherit, which takes the rule from the level above. |
| Clock in | To record that you start work. The app takes your selfie and your position. |
| Clock out | To record that you finish work. The app takes your selfie and your position again. |
| Correction | A request to fix a past attendance record, for example when an employee forgot to clock out. An approver decides on it. |
| Early out | A state for a day when the employee clocked out before the shift ended. |
| Fixed | The employee may clock in and out only inside the geofence. |
| Flexible | The employee may clock in and out from anywhere. A flexible shift is a shift with no fixed start and end time. |
| GPS | The feature of a phone that finds where the phone is. |
| Late | A state for a day when the employee clocked in after the shift started. |
| No clock-out | A state for a day when the employee clocked in but never clocked out. |
| Off day | A day that is not a working day in the schedule. |
| Roster | A work schedule that tells which shift an employee has on each day. |
| Roster pattern | A work schedule that repeats after a number of days. Each day of the pattern uses one shift template. |
| Selfie | A photo that the employee takes of their own face with the front camera when clocking in or out. |
| Shift | The working hours for a day, such as 08:00 to 17:00. |
| Shift template | A saved shift, with its start time, end time and break. |
| State | The result for one employee on one day, such as On time, Late, Absent or Leave. The system works it out. People do not set it. |
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Plans and billing
| Term | Meaning |
|---|---|
| Awaiting verification | The status of an invoice after you submitted a payment. Absensi-Q is checking the payment. |
| Billing cycle | How often you pay for a plan: monthly or yearly. |
| Grace period | Extra time to pay after the due date. During this time, everything keeps working. |
| Invoice | A bill. It shows what you must pay, for which plan, and by which date. |
| Plan | The package that you choose. It sets limits, such as the number of employees and locations, and the price. |
| Receipt | The proof of your bank transfer, as a photo or a screenshot. It is required when you submit a payment. |
| Subscription | Your use of a plan over time. It can be active, past due or expired. |
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